Fall Adult Immersion Retreat Camp October 23, 2022

Riding History and Needs:

Please be sure to give us as much information ahead of time so that we can plan for your riding.

Information we need to know:

• Height and Weight
• Riding History: Type of Riding, Frequency, Recency, Strengths and Weaknesses
• Physical Limitations
• Fears and Worries
  
• Goals for this Week

Dietary Restrictions:

Upon registration you must provide us with your dietary restrictions.

Information we need to know:

• Allergies
• Meat limitations (No Red Meat, Vegetarian, Vegan, ...)
• Special Diets (Low Fat, Gluten Free, Kosher, Halal, ...)
• Tolerance of Spice
• Preferences and favorite meals
• Types of Cuisine you do not tolerate

If you do not provide us with your dietary restrictions at least 1 week in advance of the start of camp we may or may not be able to accommodate your needs.

Farmhouse Information:

Please read the information book on the Gathering Hill Farmhouse prior to arrival: https://www.gatheringhillfarm.com/en/822865/guest-information-book

The address is: 4180 NY-414 Burdett, NY 14818

The house is located next door to the Ryan Williams Vineyard.

Check In

Check in is at 6:00pm on Sunday at the Gathering Hill Farmhouse.

If you have problems finding the location, please text us at 607-216-8141

Bedrooms will be available on a first come, first serve basis. If you have special needs, such as requiring a bedroom on the main floor, please let us know.

Dinner is not provided on Sunday so please be sure to eat prior to arrival. Local restaurants we suggest include: Stonecat Café, Nickles Pit BBQ, Marina Bar & Grill. We will have a fully stocked kitchen and the pantry and refrigerator will be stocked with breakfast foods and snacks. Any food items required for meals throughout the week will be labeled so that it is obvious not to eat them.

Check Out

Staff will drop by on Saturday morning to help with check out after breakfast. Check out will be at 10:00am so that our staff has the chance to finish up before the official check out time of the farmhouse.

COVID19 Behavior Policy SPECIFICALLY for the Immersion Retreat Camp:

We do not segregate between vaccinated and unvaccinated people. Our rules apply to everyone evenly.

Our immersion camp participants are known for becoming incredibly connected throughout the week. For many, they make lifelong friendships. Because of co-habitation and intimacy of the experience, everyone attending the camp is required to get a PCR COVID19 Test 72 hours before arrival. Upon arrival we will have at-home tests at the house for everyone to use as well as additional ones available if anyone feels necessary throughout the week.

As a result of testing, masks will not be required when working within our camp community (other participants and staff).

That said, we do have a number of other students and riders on site throughout the camp. To prevent people from blowing breath on others, we require that everyone wear a mask coving their nose and mouth whenever within 'a horses distance' (10 feet) of a 'not-your-person' - aka anyone outside of the camp group. This applies to whether you are on the ground or mounted - when near another person mask up, and when you are at a distance individuals may feel free to take their mask down.

We strongly suggest masks and face coverings that encircle the head and can be worn around the neck for easy access when not in use instead of those that rely on ear loops, as ear loops can become tricky when wearing a helmet. Bandanas are appropriate and acceptable.

Cancellation policy

If a cancellation is needed before the start of the event for ANY reason (whether because of a COVID19 diagnosis or symptoms, a death in the family, an injury... any reason) a transferable but non-refundable deposit of 20% will apply. This deposit will be added to your account as account credit to be used towards future programs or rides.

Starting on the day of the event, there will be absolutely no refunds. Please be sure to coordinate with us prior to the start of the program if there are any concerns.

Anyone exhibiting symptoms of COVID19 may be asked to leave with no refund. Please make sure you are symptom free before arrival. We strongly suggest testing if you are prone to "mock symptoms" such as allergies that may be confused with COVID19.